Volunteer Coordinator: South Office
Position Title: Volunteer Coordinator: South Office
Classification: Full-time, 40 hours per week, non-exempt, $23-27/hour
Primary Work Location: Fremont, CA – SOS Meals on Wheels South Office
SOS Meals on Wheels is a 501-C (3) non-profit committed to providing home delivered meals and a daily check-in for vulnerable seniors in our community. SOS Meals on Wheels produces and delivers 2,500 meals daily for SOS senior clients living in Castro Valley, Hayward, Oakland San Leandro, San Lorenzo, Fremont, Newark, and Union City. As advocates for senior citizens, our mission is to provide a nutritious meal delivered by a friendly face that also acts as a wellness check, allowing seniors to remain independent in their homes for as long as safely possible.
Job Overview: : The South Office Volunteer Coordinator is responsible for the day-to-day management of volunteers ensuring delivery meal routes, and other volunteer needs are covered for SOSMOW’s Fremont office, serving the Tri-Cities. This position works closely with the Client Services Team, providing support and interacting with senior clients, staff and volunteers on the phone and in person. The Volunteer Coordinator: South reports directly to the South Program Manager, they are also a member of the SOSMOW Volunteer Team, under the Director of Advocacy.
Essential Functions & Responsibilities:
Volunteer Coordination & Retention
• Serve as the point of contact for program volunteers in the tri-city area: addressing inquiries and maintaining regular communications with active volunteers to ensure an effective and positive experience.
• Schedule daily volunteer meal delivery routes for the South Office. Confirm scheduled delivery drivers as needed and ensure all routes for the current day are filled with substitute volunteers.
• Perform orientation for new volunteers, covering best practices, SOSMOW policies & procedures, etc.
• Conduct quarterly volunteer trainings and in-services
• Receive and address concerns from volunteers re: client or program concerns. Elevate as appropriate and communicate with client services and program staff.
• Manage MOW Scheduler: online volunteer management website.
• Keep the volunteer database current with all new volunteers and ongoing updates.
• Work with the Volunteer Team, set up group/corporate volunteer activities for South Branch, and maintain sign-in sheets to log all volunteer corporate groups.
• Coordinate administrative tasks between paid staff and volunteers.
• In coordination with Program Assistant-Client Services, create and provide schedules for student nurses (or staff when students are unavailable) for phone and home assessments on a regular basis as mandated by funders.
Stewardship
• Primary relationship manager for all South Branch Volunteers: Learn names, greet and thank them, and look for ways to ensure a positive volunteer experience.
• Track and recognize volunteer birthdays and anniversaries.
• Work with the Volunteer Team on Volunteer Recognition Awards and Events.
Recruit
• Working with the Volunteer Team, keep all volunteer needs/listings current on the SOSMOW website, and with community partners.
• Process administrative work: filing volunteer applications, completing background checks, creating IDs, etc.
• Outreach event support as needed, engaging with prospective volunteers, supporters, and clients.
Additional Duties
• Additional duties will be added/modified as the volunteer program continues to evolve and grow.
• Provide backup support to the Program Assistant-Client Services in the Fremont office, and the SOSMOW Volunteer Team.
• Occasionally cover meal routes as needed.
Must possess and demonstrate the following abilities:
• Understanding of and passion for the mission of SOS Meals on Wheels.
• Knowledge of Microsoft Office Suite required. Knowledge of Salesforce, MOW Scheduler, or similar databases preferred.
• Ability to deal courteously and effectively via telephone and face-to-face with a wide variety of people from a broad range of backgrounds.
• Bright, motivated, creative, and diligent with good analytical ability.
• Ability to interact in a positive manner with employees at all levels of the organization.
• Ability to communicate effectively orally and in writing.
• Ability to work independently as well as be a team player.
• Excellent organizational skills, sensitivity to detail and deadlines in a multitasking environment.
• A reliable, working vehicle as well as applicable insurance, to be able to drive to and from meal delivery locations, and for volunteer outreach events and opportunities.
Physical Demands
Work will mainly be conducted in an office environment. Job is performed seated or standing for prolonged periods of time. Regular use of a computer and common office equipment. Some light lifting and bending required
Special Conditions of Employment:
• **COVID-19 vaccinated** (Booster if eligible) '
• Reliable transportation
• Clean driving record
• Ability to read, write, and speak English
SOS Meals on Wheels is committed to equity. SOS Meals on Wheels does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, gender transition, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment recruiting and hiring process.
Employment Benefits:
• Group health plan (employer pays 50% of qualifying premiums) with vision and dental available (employer pays 100% of premiums) after 30 days of employment
• 403(b) with Meals on Wheels matching contribution
• 80 hours paid sick leave, annually
• 14 paid holidays + floating birthday holiday
• Two weeks paid vacation accrual begins after 90 days
• Opportunity for growth in a positive and supportive work environment
To apply, please send an email with the subject line “Volunteer Coordinator: North Central”, including a cover letter with a summary of qualifications and with a resume, preferably as PDF documents, to Kim@sosmow.org.
The position will remain open until filled.